Duke Policies
The policies of Duke University apply to all components of Duke, including Duke University Health System, and DUMAC, and govern the pursuit of Duke's missions - education, research, and patient care.
Duke Policies align with Duke's values and apply to the entire Duke enterprise, although individual Duke Policies may be directly relevant to only certain segments of the organization. Duke Policies are officially designated as such by their inclusion on the Duke Policy website and are distinct from other statements and regulations promulgated as policy within schools, departments, or other specific areas of the Duke enterprise that may not apply to the entire organization. If your policy question is not addressed here, please contact the Duke Office of Audit Risk and Compliance at OARC.duke.edu(link sends e-mail) or 919-613-7630.
... it is up to us to set an example of how a community of people working together toward a common purpose can realize outrageous ambitions.
VINCENT E. PRICE, PRESIDENT
Campus and Workplace Environment
Athletics
Policies and procedures regarding intercollegiate and club sport programs of Duke University
Owning Office: Athletics
Campus Safety
Statement on compliance with ADA and Rehabilitation Act
Americans with Disabilities Act
Owning Office: Human Resources
Guidance regarding the type of drone operations acceptable and processes for requesting permission to operate drones on Duke property or for Duke purposes.
Owning Office: OIT/DHTS
It is the policy of Duke University to take all possible steps to minimize the potential for fires and to install and maintain equipment necessary to control fires.
Owning Office: Occupational and Environmental Safety Office
Requirements for having minors participate in activities and programs.
Minors in Duke University Programs
Owning Office: Human Resources
Last Revised: 08/30/2019
Duke is a tobacco-free campus; use of any tobacco products is prohibited in any building or on any grounds owned or leased by Duke.
Owning Office: Human Resources
Prohibits the possession, transfer, sale, or use of weapons or dangerous instruments on any Duke-owned or leased premises.
Owning Office: Human Resources
Last Revised: 10/23/2013
Facilities and Equipment
Banners on the exterior or interior of buildings and light poles must be approved and installed by designated University staff.
Owning Office: Student Affairs
Facilities are equipped with access authentication devices per Facilities Governing Principles (see the link included in this policy)
Building and Facilities Access
Owning Office: Human Resources
All surplus equipment and furnishings must be routed through Procurement Services for disposition.
Owning Office: Financial Services
Equipment is owned by the University and/or the government and, as such, may not be transferred from the University without University and/or the granting agency approval.
Owning Office: University Provost
Use of university lands and facilities as private property of Duke University
Use of University Lands and Facilities
Owning Office: Board of Trustees
Students and groups are expected to respect the property of others (including that of the university) and may be subject to disciplinary action.
Owning Office: Student Affairs/Student Conduct
Namings
Requirements for naming programs, positions, buildings or spaces to recognize contributions.
Open Expression
Agreement between the president and the faculty as to policies and procedures with respect to academic freedom.
Owning Office: University Provost
Federal law prohibits Duke University from raising funds for a political candidate or political party.
Voting, Political Activity and Engagement with Government Officials
Owning Office: Office of Government Relations
Disruptive picketing, protesting or demonstrating on Duke University property or at any place in use for an authorized university purpose is prohibited.
Pickets, Protests and Demonstrations
Owning Office: University Provost; Office of Student Conduct and Community Standards
Staff are prohibited from soliciting for any outside activity or organization during work time.
Owning Office: Human Resources
Students planning a picket, protest, or demonstration should contact Student Involvement and Leadership; disruptive picketing, protesting, or demonstrating on Duke University property or any place in use for an authorized university purpose is prohibited.
Student Pickets, Protests and Demonstrations Policy
Owning Office: Student Affairs
Prohibited Activities and Conduct
Duke's University-wide alcohol policy and responsible use of alcohol; includes disciplinary action for violations for students.
Owning Office: Student Affairs
Policies outline situations in which an instructor may ask the student to leave the class meeting, and expected behavior of students and potential disciplinary action they face for violating policy.
Classroom Disruption, Disorderly Conduct, and Failure to Comply
Owning Office: University Provost
Duke University prohibits members of its community, both individuals and groups, from manufacturing, selling, delivering, possessing, using, or being under the influence of a controlled substance without legal authorization.
Drugs and Drug Paraphernalia Policy
Owning Office: Student Affairs
Defines failure to comply including directions, requests or orders, etc.
Owning Office: Student Affairs
Definition of falsification and fraud; violating this policy may be subject to disciplinary action.
Owning Office: Student Affairs
Gambling is a violation of NC state law and Duke policy. Outlines gambling-like activities that are permitted.
Owning Office: Student Affairs
Harassment of any individual for any reason is not acceptable at Duke University.
Policy on Prohibited Discrimination, Harassment, and Related Misconduct
Owning Office: Office of Institutional Equity
General overview of the policy.
Harassment & Discrimination Policy
Owning Office: Office of Institutional Equity
Defines hazing and associated violation levels, along with sanctions for hazing, and reporting process.
Owning Office: Student Affairs
No one will be subject to any adverse action just because they report what they honestly believe is a compliance violation. However, if Duke University determines that someone purposely contrived, exaggerated, or otherwise distorted a report of wrongdoing - whether to protect themselves or to hurt someone else - that person will NOT be protected under the policy.
Non-retaliation and Non-Retribution
Owning Office: University Provost
Defines behavior that constitutes physical abuse, fighting, and endangerment.
Physical Abuse, Fighting and Endangerment
Owning Office: Student Affairs: Office of Student Conduct
Rules governing students living on campus, and housing and resident life student conduct system.
Owning Office: Student Affairs
Requires any employee (faculty, staff) to notify the Office of Student Conduct with details regarding the allegations if become aware of an allegation of sexual misconduct involving a student.
Owning Office: Human Resources
Support and services are available when you need them. Gender Violence Services are offered at Duke through the Office of Gender Violence Prevention and Intervention in the Women’s Center.
Sexual Misconduct Prevention and Response
Owning Office: Student Affairs
Defines stalking as a course of conduct directed at a person to cause fear.
Owning Office: Student Affairs: Office of Student Conduct
Duke is a tobacco-free campus; use of any tobacco products is prohibited in any building or on any grounds owned or leased by Duke.
Owning Office: Human Resources
Capturing or recording audio, video, or photographic images when an individual has an expectation of privacy is forbidden.
Unauthorized Photography/Surveillance
Owning Office: Student Affairs: Office of Student Conduct
Volunteer and Unpaid Interns
General guidance within which departments may establish specific procedures pertaining to Volunteers and Unpaid Interns.
Owning Office: Human Resources
Employment Expectations and Records
Away from Work
Criteria for university staff using leave for bereavement/funeral.
Bereavement/Funeral Leave Policy (University)
Owning Office: Human Resources
Annual schedule of designated and discretionary holidays for University staff and staff in academic medical and research units.
Holiday Policy for University Staff
Owning Office: Human Resources
Staff called for jury duty or subpoenaed as witness.
Owning Office: Human Resources
Staff donating time off to others who have used up available paid time off.
Kiel Memorial Voluntary Vacation/PTO Donation Program Policy
Owning Office: Human Resources
Conditions for taking leave for a child's school activities.
Leave for Parent Involvement in Schools Policy
Owning Office: Human Resources
Requirements for taking a temporary leave of absence.
Owning Office: Human Resources
Individual schools/departments/units are responsible for maintaining accurate records for all staff time off.
Maintenance of Time Off Records Policy
Owning Office: Human Resources
Requirements for paid leave for new parents within the first 12 weeks after the birth or adoption of a child.
Owning Office: Human Resources
Owning Office: Human Resources
Benefits Administration
Eligibility requirements for staff to participate in benefits after retirement.
Owning Office: Human Resources
Contact information for Employee Occupational Health and Wellness or Disability Management Systems Office for assistance.
Disability and Impairment Policy
Owning Office: Human Resources
Eligibility requirements for an educational allowance during the international assignment.
Education Allowance for Long-Term International Assignment Policy
Owning Office: Human Resources
Eligibility requirements for benefits for university and health system staff and dependents.
Eligibility for Benefits Policy
Owning Office: Human Resources
Deadlines for enrolling and making changes to benefits based on different events.
Enrolling & Making Changes in Benefits Policy
Owning Office: Human Resources
Summary of development opportunities for staff and procedure for participation
Participating in Duke Professional Development Policy
Owning Office: Human Resources
Card Access & ID
DukeCards are the property of Duke University. One must carry it at all times while on Duke property and present it upon request to any university official.
Owing Office: Student Affairs
Requires employees to wear Duke badges at all times on campus.
Owning Office: Human Resources
Employee Evaluation
Required 90-day orientation and evaluation period for staff new to Duke and supervisor's role.
Orientation and Evaluation Period Policy
Owning Office: Human Resources
Procedure for fair, orderly, and prompt resolution of disagreements regarding employment policies.
Owning Office: Human Resources
Requirement to notify supervisory within seven days of conviction of violating a criminal drug statute at the workplace.
Criminal Drug Conviction Policy
Owning Office: Human Resources
Staff in certain positions are required to undergo a periodic health review.
Owning Office: Human Resources
Duke staff may not hire or supervise their relatives.
Nepotism (Hiring of Relatives)
Owning Office: Human Resources
Attendance Corrective Action Guidelines and 12-Month Rolling Period
Owning Office: Human Resources
Supervisors are responsible for determining whether a staff member is eligible for rehire.
Owing Office: Human Resources
Requirements to notify supervisor within seven days of arrest for misdemeanor or felony.
Owning Office: Human Resources
Employment status definitions related to benefits administration.
Employment Status & Eligibility Policy
Owning Office: Human Resources
Individual Records
Statement about relationships between supervisors and staff.
Consensual Relationships Policy
Owning Office: Human Resources
Policy and guiding principles on dual interests and dual commitments (conflict of interest/COI) and reporting requirements for faculty and staff.
Policy on Dual Interest and Outside Activity
Owning Office: University Secretary
Pay Administration
Requirements for calculation of continuous service credit with Duke.
Continuous Service Date Policy
Owning Office: