Time Away From Duke Policies

Duke staff can take time away from work for a variety of reasons including personal, family, community, as well as other non-work related interests and obligations. While staff are encouraged to use their accrued time off at their discretion, leave time must be scheduled and approved in advance by their supervisor to support the work of the department and colleagues.

Policy Title	Summary	Audience
Availability for Work	Requirements for notification and approval of scheduled or unscheduled time off.	Faculty, Staff
Bereavement/Funeral Leave	Criteria for university staff using leaving leave for bereavement/funeral.	Faculty, Staff
Corrective Action Guidelines and 12-Month Rolling Period	Corrective actions for when a staff has several instances of unscheduled time off or tardiness in a rolling 12-month period.	Faculty, Staff
DUHS: Paid Time Off Policy	DUHS staff relating to all paid time off.	Faculty, Staff
Holidays for University Staff	Annual schedule of designated and discretionary holidays for University staff and staff in academic medical and research units.	Faculty, Staff
Jury Duty	Staff called for jury duty or subpoenaed as witness.	Faculty, Staff
Kiel Memorial Voluntary Vacation/PTO Donation Policy Program	Staff donating time off to others who have used up available paid time off.	Faculty, Staff
Leave for Parent Involvement in Schools	Conditions for taking leave for a child's school activities.	Faculty, Staff
Leaves of Absence	Requirements for taking a temporary leave of absence.	Faculty, Staff
Maintenance of Time Off Records	Individual schools/departments/units are responsible for maintaining accurate records for all staff time off.	Faculty, Staff
Paid Parental Leave	Requirements for paid leave for new parents within the first 12 weeks after the birth or adoption of a child.	Faculty, Staff
Payout of Accrued Time (DUHS)	Payout of unused accrued leave upon resignation, layoff or retirement from DUHS.	Faculty, Staff
Payout of Accrued Time (University)	Payment of accrued and unused vacation time upon leaving Duke.	Faculty, Staff
Sick Leave for University Staff	Eligibility and use of accrued sick leave for both hourly and monthly paid staff.	Faculty, Staff
Treatment of Accrued Time Off When Transferring Between University and Health System	Conversion of time off upon transfer between DUHS and University.	Faculty, Staff
Vacation for University Staff	Eligibility for vacation time for hourly and monthly university staff.	Faculty, Staff
Voting Policy	Staff voting outside of regular work hours.	Faculty, Staff

Contact Us

Duke Health Integrity Line and Duke Speak Up Program - (800) 826-8109