Recruitment, Hiring, & Transferring Policies

Duke's policies on recruiting, hiring, and transferring to other positions within the Duke community are designed to provide a fair and equitable process resulting in the appropriate match of a staff member's skills, knowledge, and experience with a given position's job requirements. This hiring and transferring process includes the following priorities:

To identify and attract qualified and diverse applicants
To give preference to qualified Duke staff - particularly to those who are affected by a reduction-in-force, layoff, or return-to-work due to worker’s compensation
To encourage the career growth of current staff

Policy Title	Summary	Audience
Continuous Service Date	Requirements for calculation of continuous service credit with Duke.	Faculty, Staff
Eligibility for Rehire	Supervisor's responsibility for determining whether a staff member is eligible for rehire upon termination.	Faculty, Staff
Employment Status & Eligibility	Definitions of employment status and related benefit categories.	Faculty, Staff
Nepotism (Hiring of Relatives)	Staff are not allowed to hire or supervise relatives unless an exception is approved by the vice president of HR.	Faculty, Staff
Orientation & Evaluation Period	Supervisor's role and responsibilities for orientation of a new staff employee.	Faculty, Staff
Recruitment and Hiring	Requirements for the entire recruitment and hiring process (e.g. posting, interviewing, and offer of employment).	Faculty, Staff
Reference and Background Checks	Requirements for reference checks, relevant credentials, and background checks as a condition of employment.	Faculty, Staff
Retention of Search & Selection Records	Records required to be maintained by the hiring department for a period of three years.	Faculty, Staff
Temporary Employment	Process for hiring a temporary worker through Duke Temporary Services or affiliated organization.	Faculty, Staff
Transfers and Promotions	Requirements and process for promotions and transfers with Duke. (e.g. eligibility, application process, giving notice)	Faculty, Staff
Trial Period	Supervisor requirements for an employee's 90 day trial period.	Faculty, Staff
Volunteer and Unpaid Intern Policy Guidelines	Requirements and guidance for departments in for using volunteers and/or interns in the work place.	Faculty, Staff

Contact Us

Duke Health Integrity Line and Duke Speak Up Program - (800) 826-8109