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Faculty Policies

The University Faculty shall be responsible for the conduct of instruction and research in the various colleges and schools in the University. It may also consider and make recommendations to the President regarding any and all phases of education at the University. 

--- Bylaws of Duke University, Article XXIII

Duke University Faculty Handbook contains policies and procedures pertinent to faculty at Duke University. Additional documents are available here.

 

Policy Title Summary Category
Travel & Misc Reimbursements

Duke will reimburse necessary and reasonable travel and other business expenses.

 Finance
Travel by Non-Commercial Aircraft

The University encourages employees to utilize commercial aircraft.  Use of non-commercial aircraft must be approved in advance by the Executive Vice President.

 Accounting, Finance, Procurement
Travel Documentation

Payment for costs associated with obtaining the necessary visa, permits for international travel.

 Human Resources, International
Treatment of Accrued Time Off When Transferring Between University and Health System

Conversion of time off upon transfer between DUHS and University.

 Human Resources, Time Away from Duke
Trial Period

Supervisor requirements for an employee's 90 day trial period.

 Human Resources, Recruitment and Hiring
Tuition Policy

Requires tuition levels for each school to be annually approved by BOT. 

 Academic, Governance
Unauthorized Photography/Surveillance

Capturing or recording audio, video, or photographic images when an individual has an expectation of privacy is forbidden.

 University-Wide
Unauthorized Purchases/Purchasing Authority

The only individuals with authority to enter into purchase contracts for Duke University or to obligate the university for procurement indebtedness are officers of Duke University or Procurement Services.

 Finance, Procurement
Undergraduate Policies

Policies, procedures and bylaws for Undergraduate students and faculty.

 Academic
University Pay Structure & Processes

Guidelines on determining an appropriate level of compensation for university employees.

 Human Resources, Pay Administration
Use of Animals in Research

In its conduct of research that involves animals, Duke University representatives must comply with all regulations pertaining to the proper treatment and care of research animals including government as well as internal requirements.

Updated May 2023

 Research
Use of Computing and Electronic Resources

Requires Duke's computing and electronic resources be used for authorized users and approved purposes.

 Human Resources, Workplace Expectations and Guidelines
Use of University Lands and Facilities Policy

Policy outlining use of facilities to promote or support individuals or organizations campaigning for public office, and the federal and state laws prohibiting to Duke's support of political candidates or parties. Additional links to "Filming on Campus" guidelines and policy.

 Governance, University-Wide
Vacation for University Staff

Eligibility for vacation time for hourly and monthly university staff.

 Human Resources, Time Away from Duke
Vaccinations and Travel Health Review Policy

Vaccinations and health review requirements prior to travel for business.

 Human Resources, International
Volunteer and Unpaid Intern Policy Guidelines

Requirements and guidance for departments in for using volunteers and/or interns in the work place.

 Human Resources, Recruitment and Hiring
Voting Policy

Staff voting outside of regular work hours.

 Human Resources, Time Away from Duke
Work-Related Injury/Illness Policy

Report all on-the-job injuries within 24 hours.

 Human Resources, Workplace Health and Safety
Workers Compensation Policy

Compensation and benefits from an injury or illness as a result of on-the-job work.

 Human Resources, Workplace Health and Safety
Workplace Attire Policy

Guidelines for appropriate workplace attire.

 Human Resources, Workplace Expectations and Guidelines
Workplace Violence Prevention and Response Policy

Workplace violence and inappropriate actions.

 Human Resources, Workplace Health and Safety
Zero Rate of Pay Employment Status

Eligibility criteria for individuals (faculty or staff) to be included within Duke's HR/Payroll System at zero rate of pay.

 Human Resources, Pay Administration
Zoom Retention Policy and Guidelines

Duke's Zoom Recording Retention Policy - Effective October 1, 2022: Duke is implementing a policy to make recordings available for a limited time. Additional options are available for longer term retention of recordings. See details in the link below. 

 University-Wide