Faculty Policies

All persons employed by the University need to ensure that their annual effort certification accurately reflects all of their activities for the year.

Last Updated: May 2023

Eligibility requirements for benefits for university and health system staff and dependents.  

By action of the Board of Trustees, regular rank faculty members who retire at age sixty-five or over, or who have served the University for at least ten years, may receive the emeritus title of the same faculty rank they held at retirement.

Definitions of employment status and related benefit categories.

Spending rate for endowment and other funds invested.

Duke gives preference to environmentally friendly products whose quality, function & cost are equal or superior to more traditional products.

All surplus equipment and furnishings must be routed through Procurement Services for disposition.

Research equipment transfers occur when an investigator will cease to have an employment relationship with Duke University and will transfer their research activities to another institution of higher education. Because research equipment is an asset owned by Duke University or an external sponsor, the transfer of these assets requires appropriate institutional reviews, coordination and approvals.

Last Updated: May 2023

External Board Service Policy for Faculty and Staff of Duke University, Duke University Health System, DUMAC, and the Related Wholly Owned Subsidiaries, Support Corporations, and Controlled Affiliates

All representatives of Duke have a responsibility to protect its institutional integrity and reputation. In keeping with this principle, Duke seeks to avoid conflicts of commitment and conflicts of interest or the appearance of these types of conflicts in all aspects of business and employment, including those associated with external board service.

Appointment to the regular faculty ranks is made only by units offering credit towards a degree and only with approval of the Board of Trustees.

Process for handling of student records in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA)

If Duke University serves as a fiscal and/or legal agent for any external organization where the relationship includes either applying for Federally-sponsored funding or charging costs to a Federally-supported project, the Vice President for Research must provide approval, with delegation to the Associate Vice President for Finance and Compliance on the implementation of procedures and internal controls specific to each instance of assuming agency.

Last Updated: January 2021

Duke University is self-insured for general liability and automobile liability insurance.  It is the University's policy not to add third parties as additional insured parties as is sometimes requested in contracts and other written agreements.

All grants from governmental agencies and payments for clinical trial contracts must be deposited through the Office of Sponsored Programs.

Appropriate uses for group email i.e. large-scale emailing.

General overview of the policy.

Annual schedule of designated and discretionary holidays for University staff and staff in academic medical and research units.

Vendors and contractors working for Duke University must maintain certain minimum amounts of insurance.  In addition, Duke University must  be named as additional insured with respect to general liability coverage.

While faculty members may hold appointments in or receive pay from several hiring units, it is the unit of primary appointment that initiates recommendations for appointment, promotion, tenure, renewal, and salary.

Staff donating time off to others who have used up available paid time off.

Requirements for taking a temporary leave of absence.

Participation in the Long-Term Investment fund is permitted according to guidelines approved by the Duke University executive officers.

Departments considering purchase & implementation of mass communication tools/software must obtain approval from the university Chief Information Officer & the Assistant Vice President for Procurement.

All members of the University community involved in research are responsible for maintaining an atmosphere of honesty and trust in which pursuit of knowledge can occur. 

(Conflict of Interest / COI)

Updated May 2023